Four Things to Consider When Planning Your Event: Expert Advice from Easy Entertaining

Ok, so you’re engaged, now onto the fun part – planning that dream wedding! Right? Before you get all Pinterest crazy and jump head-first into the planning process, might we suggest doing a little bit of research and organizing first to keep yourself on track? Our pals over at Easy Entertaining have come to the rescue again, this time offering you four fundamentals to consider when planning your event.

1) Budget

When planning your wedding [or any event], it’s important to reach out to your caterer, or any vendor, with a budget in mind. Providing a budget to your caterer allows them to develop proposals for you that reflect what you’re looking for but are also respectful of what you’re willing to pay.

If you request information from a caterer without a budget, you run the risk of receiving a proposal you absolutely love but can’t or aren’t willing to pay for. With a budget in mind, your booking agent can help you develop a menu that reflects the food and style you want, but stays in your financial lane.

While we personally think the food is the most important part of any event [though, we are a bit biased], we understand that there has to be some wiggle room for the other vendors that make your big day memorable – so let us know what you’ve got to spend and we’ll work with you to make the menu happen!

2) Style

There are so many styles of weddings [and events in general] these days. In the past, we’ve put together cocktail-style weddings, plated receptions, buffet dinners, stationary displays and even combinations of the four. The style of the reception is entirely dependent on how you want the night to go.

Cocktail-style receptions, with passed hors d’oeuvres, encourage a more casual setting. Guests are encouraged to mingle, explore the venue, converse with one another, etc. This is the main reason passed appetizers are the most popular choice for cocktail hour before a formal reception.

If you want a more formal dinner service, then plated could be the way to go. Plated service is for the more traditional bride and eludes a classic formality that is timeless, especially when it comes to weddings.

If you’re unsure of the style of event best suited for you, it can never hurt to ask your caterer, too. We’re here for insight and, while you’ve never planned a wedding before, we’ve planned plenty. Use our experience to your advantage.


3) Venue

There are a few factors to consider when researching and choosing venues. Some are …
1. Is my caterer able to work in this venue?
[Not always] Fun fact: Some venues have exclusive lists of vendors and they don’t allow companies that aren’t on that list to work in the space.
2. Does this venue work for the style of event I want?
Keep in mind a plated dinner requires more space than a cocktail reception might need. Our chefs work magic but we can’t cook and plate a four-course meal in a hallway, ya know?
3. What services does the venue offer?
Services that venues offer can be anything from day-of coordination to trash removal at the end of the night. These are definitely things to research as they could lead to more charges from your other vendors.

Now we’re not trying to scare you – your venue should be a part of your dream vision for this big day. We’re just saying it’s important to do your research!

Annie Gannon

4) Date & Backup Date

The first thing a couple thinks about after engagement is the date they’d like to call their wedding day. As we believe no one should have to compromise on this special day, this tip is more for planning other celebrations.

If you have vendors you’re set on working with because you really love their style, product, mantra, etc., then it’s always a good plan to reach out to them with the date you want to hire them for first. It’s even better to have a backup date in mind. Your caterer, DJ, tent guy or petting zoo rental (hey, we don’t know what you’re planning) could be fully booked that day. If you’re set on having that one vendor there, it’s a general rule of thumb to always have a plan B – especially in event planning.

Photo Credit: Photography by DiaAnnie Gannon

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