Travel Tuesday: An Invaluable Destination Wedding Planning Calendar Checklist Courtesy of Susan Peavey Travel

Travel Tuesday: An Invaluable Destination Wedding Planning Calendar Checklist Courtesy of Susan Peavey Travel | Southern New England Weddings

While the guest list for a destination wedding is typically smaller than for a more traditional wedding at home, that doesn’t mean it’s necessarily “easier.” A destination wedding still requires a lot of planning (it’s like booking a vacation and hosting a wedding all at once), which is why this Destination Wedding Planning Calendar by Susan Peavey Travel tops our “super helpful” list. If you’re planning to wed in a distant locale, then you’re going to want to contact Susan Peavey Travel to act as your travel and planning guru – and you’ll want to keep this calendar handy too.

Travel Tuesday: An Invaluable Destination Wedding Planning Calendar Checklist Courtesy of Susan Peavey Travel | Southern New England Weddings

12-24 MONTHS BEFORE

1. Set your budget
– Factor in number of guests
– Include costs of accommodations, flights and ceremony
– Consider the time of year – is it low or high season?

2. Choose your destination
– Choose a second and third choice also, just to be safe
– Factor in travel time/distance to destination
– Research the required legalities for marriages in your choice destinations

3. Research resorts
– Consider taking a short planning trip to your top destination (some resorts have discounted room rates for scouting trips)
– Let Susan Peavey Travel set up meet and greets with resort staff
– Get the listings of preferred wedding vendors for each resort
– Contact your officiant, check if any pre-wedding counseling or permissions are needed
– Compare wedding package costs
– Compare resort concessions for best perks and freebies (many resorts offer room upgrades and free rooms for wedding groups)

4. Reserve your ceremony date

5. Decide on your wedding attendants

6. Reserve rooms
– Reserve rooms in different categories to allow for different budgets
– Reserve early to get the best rates

8-9 MONTHS BEFORE

1. Put together your guest list

2. Send out save the date cards
– Include destination information and booking contact
– Susan Peavey Travel will create these cards as part of our service

3. Start gown shopping and registering for gifts

4. Set up your wedding website, if you are creating one

6 MONTHS BEFORE

1. Get a rough head count of guests
– Block more hotel rooms if needed

2. Check airfare pricing and availability
– Susan Peavey Travel can check group airfare, if needed

3. Prepare all paperwork
– Apply for passport if needed
– Apply for marriage application and/or license

4. Review and finalize all vendor contracts

5. Purchase travel insurance

6. Select and order your gown and bridesmaid dresses

7. Make final selections for your flowers, decor, menu and cake

8. Select music for ceremony, cocktail hour and reception

4 MONTHS BEFORE

1. Send out invitations

2. Determine groom and groomsmen attire
– Order tuxedos if needed

3. Review brochures of local attractions and area maps to be sent with travel documents
– Susan Peavey Travel will provide travel documents for all your guests

4. Order any printed materials for wedding ceremony and reception

3 MONTHS BEFORE

1. Review documentation for ceremony legalities with your resort wedding coordinator

2. Research group activities and excursions
– Susan Peavey Travel can set up private excursions for your group

3. Prepare welcome letter to guests and itinerary of events to be sent with travel documents

4. Decide on in-room gift bags and purchase contents

2 MONTHS BEFORE

1. Follow up on all RSVPs from guests

2. Confirm room count; release any rooms not needed

3. Confirm group concessions

4. Set up seating chart

3-6 WEEKS BEFORE

1. Arrange for transfers to and from the airport for groups of people arriving together

2. Finalize details with onsite wedding coordinator and local vendors

3. Review order of scheduled events

4. Finalize and confirm any group activities and excursions

5. Review ceremony details, write vows and finalize music choices

6. Ship gift bag items, printed materials, reception programs, etc., to resort

2 WEEKS BEFORE

1. Finalize guest counts for activities and seating plan

2. Address any wedding announcements; stamp and arrange for mailing on your wedding day

3. Start packing

4. Confirm final meetings with vendors for when you arrive

1 WEEK BEFORE

1. Pick up tuxedos

2. Determine photo schedule and shot list for the photographer

DAY BEFORE DEPARTURE

1. Contact wedding party, make sure they all have contact information and know how to reach you

2. Get a good night’s sleep!

As a native of South Coast Mass., Jen knows southern New England well but is never surprised when she discovers a new favorite destination. An English major who has worked in publishing as an editor and freelance writer for over 15 years, she enjoys interviewing, writing and especially blogging for Southern New England Weddings (because weddings are endlessly pretty and inspiring!). She lives in Rochester, Mass., with her husband and two young daughters.

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